Logistics Assistant

JOB PURPOSE

Assisting almost 100 million people in 83 countries each year, WFP is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies, and working with communities to improve nutrition and build resilience. WFP’s response to emergencies - saving lives and livelihoods either through direct assistance, or by strengthening country capacities – remains at the heart of its operations, especially as humanitarian needs become increasingly complex and protracted, such as those brought about by the COVID-19 pandemic.

WFP works with various government entities to reduce vitamin and mineral deficiencies in the Angolan population and prevent stunting among under 2 through food fortification, and production of specialized nutritious foods. In line with the recently signed MoU, WFP Angola will support provincial authorities of Luanda to improve quality and coverage of services for screening, detection, treatment and prevention of acute malnutrition among children under 5 years old. Under bilateral service provision, WFP focuses on strengthening public and private-sector capacity for Angola to better respond to emergencies, including health emergencies such as the covid-19 pandemic.

This position is in WFP Angola Field Office. The Logistics Assistant will support the launch and implementation of a bilateral service provision operation in Angola involving the last mile delivery of medical products and supplies. This is high-profile operation and is in line with key global initiatives such as ’The Grand Bargain’, ’Delivering as One’ and the ’SDG 17 Partnership for the Goals’. The service will be funded by the Global Fund under the Global Fund to fight AIDS, Tuberculosis and Malaria (GFATM) through UNDP as its nominated Principal Recipient on behalf Ministry of Health.

The Global Fund is one of the major investors in the health sector in Angola and through its PR identified WFP as the supply chain partner for a role of 4PL and provision of last mile transport services of medicines and health supplies across in the regions of Benguela, Cuanza Sul and possibly other provinces. WFP is also expected to support the delivery of COVID19 PPEs for the greater Luanda region and any other region as may be advised by the beneficiary.

WFP will be in charge of overseeing and managing the long-haul transport and last mile delivery of pharmaceutical products in support of the Ministry of Health’s in-country health supply chain, and will support any related capacity strengthening initiatives with a view to meeting the project objectives and all aspects of the scope of work. .

WFP will be in charge of overseeing and managing the last mile delivery of pharmaceutical products in support of the Ministry of Health’s in-country health supply chain, and will support any related capacity strengthening initiatives with a view to meeting the project objectives and all aspects of the scope of work.

The Logistics Assistant will report to the Pharmacist and/or the Project Manager. This is an important role and successful candidate will be required to closely coordinate with the Pharmacist and the Logistics Officer and Data Assistant for the LMD Project, UNDP as well as the rest of the team and UNDP counterparts in performing his/her duties pertaining to the project.

KEY ACCOUNTABILITIES (not all-inclusive)

Planning and supervising on a day-to-day basis the Medical Warehouse and Stock Management activities for the project, ensuring compliance with WFP Pharmaceutical Quality Management System (PQMS) standards, protocols and standard operating procedures (SOPs). These activities include but are not limited to the following:
Physically and administratively managing medical stocks in conjunction with the Project pharmacist and assuming responsibility for the warehouse and its contents.
Ensuring that all necessary tools such as: Stock Reports, Monitoring Sheets and cold chain monitoring tools and management procedures are in place in order to avoid stock ruptures, losses (expiries, damages due to bad storage conditions, temperature excursions) and excess stocks. Regularly checks inventory levels (physical counts), keeping inventories up to date and monitoring the distribution trends.
Ensure all stock cards and other relevant files are updated in a regular manner in order to provide real time information.
Responsible for regular and monthly stock reports in a timely manner.
Ensuring that all items are well organized and correctly stored according to their specificity, well protected, fully identified and easily accessible (cleanliness, security, access, etc.)
Supervising the team under his/her responsibility including the definition and planning of each person's tasks (daily supervision and checking the quality of their work); drawing up working schedule and organizing and leading team meetings.
Lead and provide functional support to the warehouse team on warehousing and distribution, ensuring alignment with Supply Chain and wider project strategy.
In collaboration with the Pharmacist and the Project Manager, implement any systems changes required to improve the management of our warehousing and distribution activities. This will include support to the existing RITA data tracking system and any future functionality improvements required.
In coordination with the Pharmacist and the Project Manager, ensure effective implementation of all relevant warehouse and transport related standards, policies and procedures.
In coordination with the Data Assistant and the Project Manager, ensure all key performance indicators are aligned to best practices in warehousing and distribution management, and that we have a global view and that warehouse data management is executed in a professional manner.
Perform any other duties as may be assigned by the line supervisor.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People

Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance

Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership

Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

Contractual Information

This is a 6 month renewable Service Contract
Gross monthly salary - $2500 to $4583
Benefits: Annual Leave, Pension & Medical Insurance

Recruitment Process

Link: https://bit.ly/3gdxNmU